Use Copilot in Outlook with a screen reader

Draft email with Copilot

Copilot in classic Outlook makes your email drafting easier. Follow these steps to start drafting an email with Copilot:

1. Press Ctrl+N to open a new email.

2. Navigate to the Copilot button in the ribbon to open the Draft with Copilot dialog. Use the steps below to navigate to the feature using keyboard shortcuts:

   1. Press Ctrl+F10 to see the ribbon shortcuts.

   2. Press the key corresponding to the Message tab.

   3. Press F+X to expand the Copilot dropdown list.

   4. Press D to open the Draft with Copilot dialog.

3. Type the details you want your email to say in the edit box.

4. Use Tab to go to the Generate button and then press Enter.

5. Copilot will start generating a draft according to your input.

   • To cancel the generation process, press Shift+Tab and select the Stop button on the dialog.

   • If you want to make changes to the draft, type the details about what you’d like to change in the Anything you’d like to change edit box, like ‘make it short.’ Then, press Tab to go to the Generate button and press Enter.

   • To regenerate the content, navigate to the Regenerate button and press Enter.

   • To adjust the tone and length of the draft, press Enter to expand the Copilot dropdown list. Use the Up and Down arrow keys to navigate the list to find the preferred tone and length. Then, press Enter to set the desired options.

   • Copilot will generate multiple suggestions for the content. Navigate the suggestions using the Next item and Previous item buttons.

6. If you like any of the generated suggestions, add them to your email by selecting the Keep button.

• To discard the draft, press Tab until you hear, the “Discard button” and press Enter.

Email coaching by Copilot

Coaching by Copilot feature in classic Outlook helps you improve the tone and clarity of the email. Learn how to use this feature in the following steps:

1. Open a new email or an existing email draft.

2. Go to the Message body of the new email using the Tab key and type your message.

3. Navigate to the Copilot button in the ribbon to open the Coaching byCopilot dialog. Follow the steps below to navigate to the feature using keyboard shortcuts:

   1. Press Ctrl+F10 to see the ribbon shortcuts.

   2. Press the key corresponding to the Message tab.

   3. Press F+X to expand the Copilot dropdown list.

   4. Press C to open the Coaching byCopilot dialog.

4. Copilot will generate suggestions on improving the tone, reader sentiment, and clarity of your email.

5. Review the suggestions using your screen reader and use them to improve your email by incorporating the feedback into the draft.

6. If you want to explore more suggestions, tab to the Regenerate button and press Enter to regenerate.

Summary by Copilot

The Summarize feature allows you to quickly understand the key points without reading every word. Follow these steps to summarize your emails with Copilot in Outlook:

1. Select and open the email you want to summarize.

2. Press Shift+Tab to navigate to the Summarize button located just below the email ribbon and press Enter.

3. Copilot will start generating a summary for the email in the Summary by Copilot dialog.

4. To stop generating the summary, go to the Stop generating button using the Tab key and press Enter.

5. Once the summary is generated, you can review it using your screen reader.

Ask questions to Copilot

You can ask Copilot specific questions to make your work easier. Below are the steps you can follow to use this Copilot feature:

1. Open new Outlook and press the Tab key until you hear the “Copilot button.”

2. Press Enter to open the Copilot chat pane.

   • The Copilot chat pane will display a few basic prompts such as “Tell me more about,” and “Summarize recent emails where I was @mentioned.” Either select one of these or,

3. Type your prompt or question in the Prompt area. Press Tab to navigate to the Prompt area and type the question you want to ask, such as “What is the action item for me in the last email in which I was @mentioned?”

4. Copilot will generate a response according to your prompt.​​​

Draft email with Copilot

Copilot in new Outlook makes your email drafting easier. Follow these steps to start writing an email with Copilot:

1. Press Ctrl+N to open a new email.

2. Navigate to the Copilot button in the ribbon to open the Draft with Copilot dialog. Use the steps below to navigate to the feature using keyboard shortcuts:

   1. Press Shift+Tab until you hear “Clipboard group, undo button, collapsed.”

   2. Use the Right arrow key to get to the Copilot button.

      Tip: To surpass the Font and Font size element, press the Tab key.

   3. Press Enter to open the Copilot dropdown list.

   4. Use the Down arrow key until you hear the “Draft with Copilot,” then press Enter to select. This will open a Draft with Copilot dialog.

3. Type the details you want your email to say.

4. Press Tab to navigate to the Generation options icon. Then, press Enter to expand a dropdown list.

   1. Use the Up and Down arrow keys to navigate the dropdown list to find the preferred tone and length. Press Enter to set the desired options.

5. ​​​​​​​Press Tab to go to the Generate button and then, press Enter. Copilot will start generating a draft according to your input.

   • ​​​​​​​​​​​​​​To cancel the generation process, press Tab and select the Closeicon on the dialog.

   • If you want to change the draft, navigate to the Edit prompt button. Press Enter to expand a dropdown list and choose the desired option.

   • Type the details about what you’d like to change. Press Enter to generate the draft.

   • To regenerate the content, navigate the Regenerate button and press Enter. This will generate multiple suggestions for the content. Navigate through the suggestion using the Next item and Previous item buttons.

6. ​​​​​​​If you like any of the generated suggestions, add it to your email by selecting the Keep it button. ​​​​​​​​​​​​

Summarize emails with Copilot

The Summarize feature allows you to quickly understand the key points without reading every word. Follow these steps to summarize your emails with Copilot in Outlook:

1. Go to your Outlook Inbox.

2. Use the Down or Up arrow key to navigate the emails in your inbox.

3. Press Enter to select the email you want to summarize.

4. Press the Tab key until you hear “Heading level 2, summarize.” Then, press Enter.

5. Copilot will generate a summary for the selected email.

   • To stop generating the summary, go to the Stop generating button using the Tab key and then press Enter.

6. Once the summary is generated, you can review it using your screen reader.

Email coaching by Copilot

The Coaching by Copilot feature in Outlook helps you improve the tone and clarity of the email. Learn how to use this feature in the following steps:

1. Press Ctrl+N in Outlook to open a new email.

2. Go to the Message body of the new email using the Tab key and type your message.

3. Press Shift+Tab until you hear “Clipboard group, undo button, collapsed.”

4. Use the Right arrow key to get to the Copilot button. Press Tab to surpass the Font and Font size element.

5. Press Enter to open the Copilot dropdown list.

6. Use the Down arrow key until you hear “Coaching by Copilot.” Press Enter to select. Copilot will generate suggestions on improving the tone, reader sentiment, and clarity of your email.

7. Review the suggestions using your screen reader and use them to improve your email by incorporating the feedback into the draft.

   • If you want to explore more suggestions, tab to the Regenerate button and press Enter to regenerate.

Draft email with Copilot

Copilot in Outlook makes your email drafting easier. Follow these steps to draft an email with Copilot:

1. Open a new email using Command+N.

2. Press Command+\ to open the Draft with Copilot dialog.

3. Type the details you want your email to say in the edit box.

4. Press Command+Return for Copilot to start generating the draft.

   • To cancel the generation process, press Tab and select the Stop generating button on the dialog.

   • If you want to make changes to the draft, type the details about what you’d like to change in the Anything you’d like to change edit box, like ‘make it short.’ Then, press Tab to go to the Generate button and press Return.

   • To adjust the tone and length of the draft, select the Adjust button to expand the dropdown list and find the preferred tone and length using the Tab key. Use the Return key to set the desired options.

   • To regenerate the content, navigate to the Regenerate button and press Return.

   • Copilot will generate multiple suggestions for the content. Navigate through the suggestions using the Next item and Previous item buttons.

5. If you like any of the suggestions, add them to your email by selecting the Keep it button.

   • To discard the draft, press Tab until you hear, the “Discard button” and press Return.

Email coaching by Copilot

The Coaching by Copilot feature in Outlook helps you improve the tone and clarity of the email. Learn how to use this feature in the following steps:

1. Open a new email or an existing email draft.

2. Go to the Message body of the new email using the Tab key and type your message.

3. Press Shift+Tab to navigate to the Copilot button and press the Up and Down arrow keys to access the Copilot dropdown list.

4. To open the Coaching byCopilot dialog, use the Down arrow key until you hear “Coaching by Copilot.” Press Return to open the dialog.

5. Copilot will generate suggestions on improving the tone, reader sentiment, and clarity of your email.

6. Review the suggestions using your screen reader and use them to improve your email by incorporating the feedback into the draft.

   • If you want to explore more suggestions, tab to the Regenerate button and press Enter to regenerate.

​​​​​​​Summary by Copilot

The Summarize feature allows you to quickly understand the key points without reading every word. Follow these steps to summarize your emails with Copilot in Outlook:

1. Select and open the email you want to summarize.

2. Press Tab to navigate to the Summarize button located just below the email ribbon and press Return.

3. Copilot will start generating a summary for the email in the Summary by Copilot dialog.

   • To stop generating the summary, go to the Stop generating button using the Tab key and then press Return.

4. Once the summary is generated, you can review it using your screen reader.

Ask questions to Copilot

You can ask Copilot specific questions to make your work easier.  Below are the steps you can follow to use this feature of Copilot:

1. Open new Outlook and press the Tab key until you hear the “Copilot button.”

2. Press Enter to open the Copilot chat pane.

3. The Copilot chat pane will display a few basic prompts such as “Tell me more about,” and “Summarize recent emails where I was @mentioned.”

   • You can also type your own prompt in the Prompt area. Press Tab to navigate to the Prompt area and type the question you want to ask, such as “What are the action items for me in recent emails in which I was @mentioned.”

4. Copilot will generate a response according to your prompt.

Draft email with Copilot

Copilot in Outlook makes your email drafting easier. Follow these steps to start writing an email with Copilot:

1. Press Ctrl+N in Outlook to open a new email.

2. Press Shift+Tab until you hear “Clipboard group, undo button, collapsed.”

3. Use the Right arrow key to get to the Copilot button. 

   Tip: To surpass the Font and Font size element, press the Tab key.

4. Press Enter to open the Copilot dropdown list.

5. Use the Down arrow key until you hear “Draft with Copilot.”

6. Press Enter to select. This will open a Draft with Copilot dialog.

7. Type the details you want your email to say.

8. Press Tab to navigate to the Generation options icon. Then, press Enter to expand a drop-down list.

9. Use the Up and Down arrow keys to navigate the drop-down list to find the preferred tone and length. Press Enter to set the desired options.

10. Press Tab to go to the Generate button and then, press Enter.

11. Copilot will start generating a draft according to your input.

    • To cancel the generation process, press Tab and select the Close icon on the dialog.

    • If you want to update the draft, navigate to the Edit prompt button. Press Enter to expand a dropdown list and choose the desired option.

    • Type the details about what you’d like to change. Press Enter to generate the draft.

    • To regenerate the content, navigate the Regenerate button and press Enter. This will generate multiple suggestions for the content. Navigate through the suggestion using Next item and Previous item buttons.

12. If you like any of the suggestions, add them to your email by selecting the Keep it button.

​​​​​​​​​​​​Summarize emails with Copilot

The Summarize feature allows you to quickly understand the key points without reading every word. Follow these steps to summarize your emails with Copilot in Outlook:

1. Go to your Outlook Inbox.

2. Use the Down or Up arrow key to navigate the emails in your inbox.

3. Press Enter to select the email you want to summarize.

4. Press the Tab key until you hear “Summarize.” Then, press Enter.

5. Copilot will generate a summary for the selected email.

   • To stop generating the summary, go to the Stop generating button using Tab and press Enter.

6. Once the summary is generated, you can review it using your screen reader.

Email coaching by Copilot

The Coaching by Copilot feature in Outlook helps you improve the tone and clarity of the email. Learn how to use this feature in the following steps:

1. Press Ctrl+N in Outlook to open a new email.

2. Go to the Message body of the new email using the Tab key and type your message.

3. Press Shift+Tab until you hear “Clipboard group, undo button, collapsed.”

4. Use the Right arrow key to get to the Copilot button. Press Tab to surpass the Font and Font size element.

5. Press Enter to open the Copilot dropdown list.

6. Use the Down arrow key until you hear “Coaching by Copilot.” Press Enter to select. Copilot will generate suggestions on improving the tone, reader sentiment, and clarity of your email.

7. Review the suggestions using your screen reader and use them to improve your email by incorporating the feedback into the draft.

   • If you want to explore more suggestions, tab to the Regenerate button and press Enter to regenerate.​​​​​​​